Microsoft For Mac Image Library

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  2. Microsoft For Mac Image Library
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Note

This feature is not available for Office 365 Germany, Office 365 operated by 21Vianet (China), or Microsoft 365 US Government plans.
You can specify up to 30 organization asset libraries for a single organization. All of these libraries (regardless of type) must be on the same site. Only libraries (not folders) can be set as organization asset libraries.

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If your organization needs to store and manage files for all your users to use, you can specify one or more document libraries on a SharePoint site as an 'organization assets library.' You can create two types of organization assets:

  • Images such as photos and logos. When a user adds a web part to any modern page in SharePoint and that web part opens the file picker, the user can select 'Your organization' in the left pane to browse the libraries you've specified.

  • Office templates. When a user selects to create a new PowerPoint presentation (from PowerPoint for the web or the PowerPoint desktop app), the user can select the tab for your organization to see the templates. (To use this feature on PowerPoint for the web, users need to be assigned a license to Office 365 E3 or E5. The templates aren't available from the New menu. To create a file from a template, go to the PowerPoint start page > Office Template Library.)

Use Microsoft PowerShell to specify a library as an organization assets library

  1. Select an existing site or create a new site for the organization assets. This can be any type of site, such as a communication site, an Office 365 group-connected team site, or a modern team site that isn't connected to an Office 365 group. Adobe animate cc for mac.

    Note

    All organization asset libraries must be on the same site.

  2. Set the permissions on the site. Add the people you want to be able to upload files as members or owners of the site or Office 365 group. Add 'Everyone except external users' as visitors. If necessary, customize the permissions for the library. You can customize the permissions of up to 100 files and folders in the library.

  3. Upload the images or Office templates to a document library.

  4. Download the latest SharePoint Online Management Shell.

    Note

    If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall 'SharePoint Online Management Shell.'
    On the Download Center page, select your language and then click the Download button. You'll be asked to choose between downloading a x64 and x86 .msi file. Download the x64 file if you're running the 64-bit version of Windows or the x86 file if you're running the 32-bit version. If you don't know, see Which version of Windows operating system am I running?. After the file downloads, run it and follow the steps in the Setup Wizard.

  5. Connect to SharePoint as a global admin or SharePoint admin in Microsoft 365. To learn how, see Getting started with SharePoint Online Management Shell.

  6. Run the following command to designate the document library as an organization assets library:

LibraryURL is the absolute URL of the library to be designated as a central location for organization assets. ThumbnailURL is the URL for the image file that you want to appear in the card's background in the file picker; this image must be on the same site as the library. The name publicly displayed for the library will be the name of the library on the SharePoint site. OrgAssetType is either ImageDocumentLibrary or OfficeTemplateLibrary. If you don't specify the OrgAssetType, the library will be designated as an image library by default. If you don't specify the CdnType, it will enable a private CDN by default. Learn more about the Add-SPOOrgAssetsLibrary cmdlet.

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Example:

Add-SPOOrgAssetsLibrary -LibraryURL https://contoso.sharepoint.com/sites/branding/Assets -ThumbnailURL https://contoso.sharepoint.com/sites/branding/Assets/contosologo.jpg -OrgAssetType ImageDocumentLibrary

Note

Adding an organization assets library will enable a content delivery network (CDN) for your organization to provide fast and reliable performance for shared assets. You'll be prompted to enable a CDN for each organization asset library you add. For more information, see Content Delivery Networks (CDNs).

Related commands

  • See information about all organization asset libraries on the site:
    Get-SPOOrgAssetsLibrary
    Learn more about this cmdlet.
  • Update thumbnail URL:
    Set-SPOOrgAssetsLibrary -LibraryUrl <String> -ThumbnailUrl <String>
    Learn more about this cmdlet.
  • Remove a library:
    Remove-SPOOrgAssetsLibrary -LibraryUrl <String>
    Learn more about this cmdlet.

Prepare your drive

You can store your library on an external storage device, such as a USB or Thunderbolt drive formatted as APFS or Mac OS Extended (Journaled). However, you can't move your library to a disk that's used for Time Machine backups. Find out how to check the format of your external storage device.

To prevent data loss, Apple doesn't recommend storing photo libraries on external storage devices like SD cards and USB flash drives, or drives that are shared on a network.

Move your Photos library to an external storage device

  1. Quit Photos.
  2. In the Finder, go to the external drive where you want to store your library.
  3. In another Finder window, find your library. The default location is Users > [username] > Pictures, and it's named Photos Library.
  4. Drag your library to its new location on the external drive. If you see an error, select your external drive's icon in the Finder, then choose File > Get Info. If the information under Sharing & Permissions isn't visible, click the triangle button , then make sure the 'Ignore ownership on this volume' checkbox is selected. If it's not selected, click the lock button to unlock it, enter an administrator name and password, then select the checkbox.*

  5. After the move is finished, double-click Photos Library in its new location to open it.
  6. If you use iCloud Photo Library, designate this library as the System Photo Library.

Delete original library to save space

After you open your library from its new location and make sure that it works as expected, you can delete the library from its original location.

In a Finder window, go back to your Pictures folder (or whichever folder you copied your library from) and move Photos Library to the trash. Then choose Finder > Empty Trash to delete the library and reclaim disk space.

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Microsoft For Mac Image Library

Open another Photos library

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If you have multiple libraries, here's how to open a different one:

  1. Quit Photos.
  2. Press and hold the Option key while you open Photos.
  3. Select the library that you want to open, then click Choose Library.

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Photos uses this library until you open a different one.

Microsoft For Mac Image Library

Microsoft For Mac Image Library

Learn more

If you have a permissions issue with your library, you might be able to resolve the issue by using the Photos library repair tool.

* If the volume isn't formatted APFS or Mac OS Extended (Journaled), or has been used for Time Machine backups but hasn't been erased, this checkbox will either not be present, or won't be selectable after unlocking. Erase and reformat the drive for this option to be available.